FAQS

Every wedding venue does things a little differently. Here’s a list of questions couples often ask us about having their wedding at the Red Barn at Outlook Farm. For any additional questions, please submit an inquiry, or call 207-384-1010 x101 to speak with the Sales Manager. We look forward to hearing from you!

Can we put a temporary hold on a date?

We are unable to hold dates without a contract and deposit.

How much is the deposit?

The amount required to secure a date is $3,500. For other events, the deposit is $1,000. All deposits and payments are nonrefundable.

What is your availability?

Please contact our Sales Manager here to inquire about available dates.

Can we bring in our own food/caterer?

All of the catering at the Red Barn at Outlook Farm is done in house. However, wedding and event hosts are encouraged to bring in dessert, which must be made by a licensed baker. Please find our local recommendations at our Vendors We Love page.

Can we do a stationed/appetizer-style event?

We cannot accommodate station-only or appetizer style wedding receptions. However, our 3 Hour Event Packages can accommodate this so long as the food spend minimum is met.

Can I swap menu items between the Wedding Packages?

The menu items within the Wedding Packages are priced out accordingly. You are welcome to swap out for an item in a lower-priced package but we are unable to upgrade entrees. It is possible to upgrade hors d’oeuvre options for a small up-charge.

What is the maximum capacity for a wedding or event at the Red Barn?

The Red Barn can accommodate up to 200 people year-round for a wedding ceremony, cocktail hour and reception. For other types of events which would not require a dance floor area, the venue can accommodate additional guests. Please inquire.

Do you have minimums?

Yes, we do have adult guest minimums for weddings and food spend minimums for events held at The Red Barn. For more information, please see the Wedding Packages information page here and Event Packages information here.

How much does a wedding at the Red Barn cost?

All of our Wedding Packages pricing and menu options can be found here. If you have any questions about the Wedding Packages please contact our Sales Manager at 207-384-1010 x101 or inquire here.

How much is the Venue Fee?

The Venue Fee, or Facility Fee as we call it, is already built into the Wedding Package pricing! The 8% Maine State tax and 20% Service Fees are also built into all of our pricing. For non-wedding events, the facility fee is $1,000.

How far in advance should we book?

Typically couples reserve dates 10-24 months prior to their desired wedding date. If your preferred date is during our High Season and On Season months (May-Dec), we recommend booking a minimum of 18 months out for the best chance of procuring your most desired wedding date.

Are you host winter weddings?

Yes, we DO host winter weddings and other events year-round! Our building is fully equipped with heat and A/C and all the other amenities of a modern, year-round, indoor facility. As well, our covered, outdoor veranda is partially enclosed and heated in the wintertime ensuring plenty of space for your guests to enjoy in any season or weather.

How many hours are included?

Five hours are included for wedding receptions. If a couple also has their wedding ceremony on site we include six hours total. For other types of events, three hours are allotted. All weddings and events may be extended for an additional fee of $800 per hour or $400 per half hour. Additional time added can be 1 hour max. Any additional hours must be confirmed a minimum of 3 weeks prior to the event.

What is the latest a wedding reception or other event can end?

All events hosted at The Red Barn must be conclude by 11:00pm with the exception of New Year's Eve, which may end at 12:30 am.

Can our wedding party make advanced tee times for golf?

Yes, wedding groups can reserve priority tee times for their respective group up to 60 days in advance. Please contact the Director of Golf or call the Pro Shop 207-383-4653 x201. Be sure to request your 4 complimentary golf passes from your Wedding Coodinator!

When is my ceremony rehearsal?

Due to our busy wedding weekends, all rehearsals are scheduled for 11:00am the day before the wedding unless otherwise organized and approved by your Wedding Coordinator.

When do we drop off our decorations?

Decorations such as a guest book, escort cards, favors, signs, candles, etc., will be dropped off the day prior to the wedding. If you are having your ceremony on site you will drop off your decorations at the Ceremony Rehearsal time.

When can the wedding party arrive?

For couples getting married on site, the wedding party may arrive one hour prior to guest arrival time (hair and makeup are done off site).

Where are the closest resorts or hotels?

The Stage House Inn is our sister property located just shy of a mile from The Red Barn in South Berwick’s quaint downtown. There we offer 20 guest rooms, including two gorgeous suites, plus a restaurant, function rooms and covered veranda available for rehearsal brunch, luncheon or dinner, welcome reception, farewell brunches, and more. In addition, The Nealley House, our historic 5-bedroom / 5.5 bath home (including a suite, large common space, full kitchen, backyard, etc.) is located diagonally across the street from the inn. Should you choose to reserve the Stage House Inn, Nealley House, or both properties, our Sales Manager will arrange that for you. There are many other accommodations available in the area. Dover, NH is just 4 miles away with several wonderful hotels. As well, as we are situated in vacation area of the Southern Maine Coast and New Hampshire's Seacoast. Wells, Ogunquit, York Beach, Portsmouth, NH & Dover, NH are all within 12 miles of our facility. Check out our Vendors We Love Page for a list of our most recommended area accommodations.

Do you provide shuttle transportation?

A complimentary shuttle service is available to all guests staying at the Stage House Inn and/or Nealley House with pre-contracted agreements. We do not provide transportation to and from other area accommodation providers, however there are many transportation services available. Visit our Vendors We Love Page for our recommendations.

What time can vendors arrive on my wedding or event day?

Vendors may arrive any time after 12pm/noon on a wedding day. It is not possible for bakers or florists to drop off cakes or flowers the day before the wedding. For other events, please discuss timing with your Event Coordinator.

Do we have to use your preferred vendors?

Our preferred vendor list showcases professionals who have consistently provided exceptional service for our couples. However, we are always excited to see new vendors here at the Red Barn. If your vendor has never visited the venue, they may contact your Wedding Coordinator with any questions.

Is is your venue LGBTQ+ friendly?

Of course. Love is love!

What tables sizes do you have?

We have 60" round tables that fit up 5-8 guests, and 72" round tables that fit 7-10 guests comfortably. Having two table sizes available provides flexibility with seating planning.

How do I number the tables for my wedding reception or sit down, plated meal event?

Your Wedding Coordinator will provide you with a floor plan pre-labeled with table numbers to make it easy!

Do you have a seating chart template?

Yes, our required Excel Seating Chart template will be provided to wedding couples in the Welcome Email and again in the Preliminary Meeting Email. You must also provide place cards/escort cards for each guest with their name, table number and meal choice depicted on the front of the card (e.g. picture of a chicken/cow, color coded etc.) This is how the servers know which meal belongs to each guest at the tables! They are displayed in the foyer area during Cocktail Hour. For more details, reach out to your Wedding Coordinator!

Can we provide our own alcohol? Can I swap liquors in between the Beverage Packages? Are signature drinks allowed?

For these and other Beverage FAQ’s, please refer our Beverage Packages page.

When are our final meal counts due?

Finalized Excel Seating Chart and floor layouts are due three weeks before the wedding at your final meeting with your Coordinator. Reminder: Couples must provide Place Cards/Escort Cards for all guests. Place cards must clearly state the guest name, table number & meal choice on the front of the card (e.g. picture of a chicken/cow, color coded etc.) Escort Cards are displayed in the Foyer area during Cocktail Hour. For examples of Place Cards please contact your Wedding Coordinator!

We're in town today, is it okay for us to drop by to see the Red Barn?

We are unable to accommodate unscheduled site visits. Please contact us to set up a time for a site visit and tour.

Can my dog be in my wedding?

Yes! Your four-legged friend can be in your wedding ceremony, but unless they are a certified service animal, they must leave during cocktail hour.

Where can we get a Marriage License for The Red Barn?

The Red Barn property is located both in Berwick & South Berwick, Maine. Both the Wedding Garden and Indoor Ceremony site are located in Berwick, ME. Couples who reside in the State of Maine will need to apply for a marriage license at their respective Town Hall. Couples coming from out of state can apply for a marriage license at any Maine Town Hall. The South Berwick and Berwick Town Halls are located very close to our property and can issue this license.